HOW TO USE THESE QUILL MEETING TEMPLATES

These two .txt files contain the instructions that power your Quill Meetings templates.
They tell Quill how to structure the notes, what to focus on, and which output format to use.

You can use them as they are, or customize them for your own team, projects, and habits.
The official documentation to do this is here: https://www.quillmeetings.com/guides/custom-templates

1. What these files are

- Each file maps to one Quill Meetings template.
- The content of the file is meant to go into the "template instructions" area of the template.
- Quill will follow these instructions when generating or structuring the notes for that meeting.

2. Basic setup

- Create or open the meeting template in Quill.
- Copy the contents of the corresponding .txt file.
- Paste them into the instructions field for that template.
- Save the template.

From that point on, every meeting created from that template will follow these rules.

3. How to use during a meeting

- Start the meeting using the right template (pick the template that matches the meeting type).
- Go on with the meeting as usual
- Let Quill process the notes using the template instructions.
- Review the generated notes.

Adjust anything according to your needs, or modify the template for future meetings.

4. Customizing the instructions to your team

The templates are starting points, not rules carved in stone. You can adapt them to your needs.

You can safely modify:

- Section titles (for example, rename “Conversation key points” to “What we discussed”).
- The level of detail (for example, ask for shorter summaries or more detailed decisions).
- The tone (for example, “keep the language informal but clear”).
- The structure (for example, add sections such as “Risks,” “Blocked items,” or “Wins”).
- You should also add any acronyms or shorthand that your team uses regularly, so Quill treats them correctly and does not “correct” them away.

Examples:
“HE = Happiness Engineer.”
“P2 = internal team blog.”
“CSAT, NPS, ARR, MRR, etc.”

5. If something looks wrong in the output

If Quill does something you do not like, you can usually fix it by adjusting the instructions. Typical tweaks:
- If summaries are too long: “Keep the summary under 5 bullet points.”
- If action items are vague: “All action items must include an owner and a due date if known.”
- If it explains internal jargon you already know: “Do not explain internal acronyms like HE, P2, CSAT, NPS, etc. Assume the audience already knows them.”

Make that change directly in the template instructions in Quill, and use it in the next meeting.